I. Position

Role: Executive Administrator

  • Hours: 40 Hours / Full-Time

  • Location: Fort Worth, TX (in person)

II. Job Description

Vision of Role

  • The Executive Administrator is an executive role primarily responsible for performing a variety of support functions while working alongside the Executive Director. The Executive Administrator should handle several principal duties, all focused on making time, information, and decision processes more effective. This role requires high level administrative support to the ED and detailed planning through organized systems to free up the ED to focus on strategic planning of the organization’s growth. The Executive Administrator will support the ED by researching and gathering information in order to provide feedback that ensures the ED has the information needed to respond to inquiries quickly and make sound decisions. 

  • Candidates should be comfortable assessing and prioritizing a multitude of tasks and inquiries. They should be eager to protect both the ED’s time and organization’s resources. The Executive Administrator anticipates problems and functions as an extra set of eyes and ears for the ED and executive team. An Executive Administrator role requires a certain level of humility, maturity, and situational sensitivity.

  • The ideal candidate will be someone who can passionately support our mission of supporting survivors but with a focus on executive-level advising/scheduling and interdepartmental communication. 

  • The Executive Administrator enjoys coordinating intentional events and maintaining stakeholder relationships, and is naturally hospitable and organized. This role creates a fun and warm environment for the staff (internally) and has an inviting and gracious attitude towards the community who engages with The Net (externally).

III. Major Areas of Responsibility

A. Direct Report to the Executive Director

  • Improve current processes and coordinate organizational procedures for optimized efficiency and productivity

  • Develop and implement an internal communication and engagement strategy best suited to communicate key organizational information to staff and Board of Directors. 

  • Draft internal and external communications on behalf of ED to keep key constituents informed. 

  • Partner with senior leadership to build a strong team culture and a safe, supportive and nurturing environment that fosters team productivity and excellence. 

  • Plan and manage org-wide meetings or retreats including creating agendas and any presentation materials required

B. Administrative Duties

  • Oversees & synchronizes the Executive Director’s work calendar, scheduled events, meetings, press inquiries, and personal calendar. Will perform admin tasks such as expenses and occasional personal errands

  • Attends (some) meetings alongside ED to take notes and ensure follow through on tasks

  • Protects the ED’s calendar and clears an optimal path for ED to focus on growth and stakeholder relationships.

  • Coordinates community events and speaking engagements for Executive Director and/or represents the ED and organization at key meetings where needed

  • Assists Executive Director with relationships including donors, board members, board related events/meetings and advisory board members.

C. Events

  • Oversee organization of any special events and executing the Executive Director’s vision for events.

    • Planning large-scale fundraising events. This includes:

      • Managing event details and all aspects of the event including proceeding communication, rentals, vendors, and event management

      • Coordinating with vendors and stakeholders during the event planning process

      • Being the point person for the planning, management, and execution of events 

      • Oversees and delegates event set-up, tear down, and follow up processes including partnering with the Communications Director for post-event communications IV. Qualifications + Company Culture

D. Donor Admin + Office Assistance

  • Oversee donor follow-up process

    • Ensure donors are thanked

    • Run donor reports and execute thankfulness systems

    • Document donor follow-up and information

  • Coordinate Staff events & Team Building + Office manager duties

    • Loves hospitality and hosting 

    • Oversee staff celebrations

    • Help execute staff retreats and dinners

    • Ensure office supplies, materials, and equipment are accessible for everyday use and for events

IV. QUALIFICATIONS

  • Bachelor’s Degree or higher

  • Communication: An Executive Administrator regularly works with team & board members of all levels, so strongly developed written and verbal communication skills are crucial.

  • High attention to detail, administratively gifted, organized and efficient

  • Excellent problem solving skills to clear a path for the ED

  • Strategic thinker who can be an advisory and confidant to the ED

  • Ability to work independently, exercise judgment, and maintain confidentiality

  • Ability to perform and prioritize multiple tasks 

  • Has a systematic approach to follow through

  • A self-motivator, eager to grow, a fast learner

  • Willing to work outside regular office hours when necessary

  • Ability to operate effectively in a very fast-paced environment

  • Friendly, engaging, and gracious posture/correspondence towards Net supporters, donors, customers, and board members

  • Hospitable and able to create a warm and welcoming environment at all events, both big and small

  • Mature Christian adult with personal integrity, character, and of good reputation

V. VALUES + COMPANY CULTURE

Core Values

  • Adhere to The Net’s Mission & Core Values 

  • Mature Christian faith 

  • Professional 

  • Humble and resilient 

  • Pursues excellence 

  • Culturally aware and appreciative of differences 

  • Strong work ethic and goal-oriented 

  • Innovative problem solver 

  • Ability to build trust and strong partnerships with others 

  • Courageous in pursuing opportunities and challenges 

  • Ability to balance multiple priorities in a complex environment

  • Demonstrate a keen sense of curiosity for donors. Ask good questions, seeking to understand their reasons for giving and what they support and inspiring them to become advocates to their network.

Company Culture

  • Fun environment with lots of passionate people infusing hope where it’s needed most

  • Kingdom-focused atmosphere where the Gospel is the fuel for all that we do

  • Flexible work environment with a lot of day-to-day autonomy

  • Rest, self-care, time off work, and sabbath are highly encouraged

  • Family-focused - we want to win at work and in our homes so we prioritize our families and marriages.

  • Team-oriented - we all support each other’s endeavors and areas of focus since we are on mission together

  • Everyone is able to be responsible for many tasks and moving parts and is comfortable wearing multiple hats at various times

VI. Benefits

Benefits To This Position

  • Medical, life, and longterm disability benefits for full time employees

  • Flexible schedule with some remote availability

  • Eligible for 12 weeks of maternity leave (after 12 months of consecutive employment)

  • 28+ days of PTO

  • Most national holidays are off days

  • Counseling benefits

NEXT STEPS

  • Please review the job description to ensure you qualify for the role, and if not, please explain further in your cover letter

  • Please send a cover letter, resume, and contact information* for references (2 professional references, 1 spiritual reference) to Melissa@thenetfw.com and cc serve@thenetfw.com. Subject line must include: “Executive Administrator”

  • Please also take the Culture Index test and email us when you have completed it

*Should include name, relationship, length of relationship, and contact information. Please do not include letters of recommendation at this time.